Overview
The 1099 Contractors report is for US accounts. It shows what your business paid each supplier in a calendar year, and which contractors need a Form 1099-NEC. You file 1099-NECs with the IRS, and send a copy to each contractor, by 31 January for the previous year.
Open it from Accounting → 1099 Contractors. Owners, Super Admins and Accountants can see it.
Who needs a 1099-NEC
You generally need to file a 1099-NEC for each US contractor you paid for services in the year, at or above the threshold:
| Payments made in | Threshold |
|---|---|
| 2025 and earlier | $600 |
| 2026 onwards | $2,000 (indexed for inflation after 2026) |
Contractors are individuals, partnerships and most LLCs. Payments to corporations usually don't need one. Check the IRS instructions for the year, or ask your accountant.
Mark your contractors
Open the supplier, choose Edit on its details, and turn on:
- 1099 contractor? for a US individual, partnership or LLC you pay for services.
- W-9 received? once they've sent you their W-9.
Beeswax doesn't store taxpayer ID numbers. Keep the W-9 in your files and enter the number in your filing service.
How the amounts are worked out
- Cash basis, calendar year. A payment counts in the year it was made, by the date paid, whatever the bill's date.
- Every way of paying counts: Pay, bank feed allocations and the API. Payments booked as manual journals have no supplier and aren't included.
- Card payments are left out. The card company reports those on a 1099-K. Payments from any credit card account, including the Credit Card account Beeswax sets up, appear in the Paid by card column instead. If you pay contractors from another card account, mark it as a Credit Card in the Chart of Accounts.
- Refunds a supplier paid back in the same year come off the amount.
- Amounts are in your base currency.
The report counts everything you paid the supplier. If a payment was for goods, materials or reimbursed expenses rather than services, take it off in your filing service.
Statuses
| Status | Meaning |
|---|---|
| File a 1099-NEC | Marked as a contractor and paid at or over the threshold |
| Check whether a 1099 is needed | Paid at or over the threshold but not marked as a contractor |
| Below the threshold | A contractor paid under the threshold |
| Outside the US: no 1099 | The supplier's country is outside the US (they give you a W-8BEN instead) |
| No 1099 | Not a contractor, and under the threshold |
Export
Export CSV downloads the year's rows with the recipient's name, address, email, the Box 1 amount and W-9 status, ready to import into your 1099 filing service. The TIN column is left blank for you to fill from the W-9.