Incoming Expenses & AI
Send it in.
Skip the typing.
Scan it on your iPhone. Forward it to your account’s processing email. Drop it into Beeswax. AI turns supplier paperwork into expenses, ready to check and put where they belong.
Take a look around below. The film is on its way.
LESS TYPING. MORE TIME BACK.
What could that save you?
An illustration of hands-on admin time. Adjust the assumptions to match your month — these are not measured Beeswax results.
6 hours 40 minutes less admin per month in this example.
Calculation: expense count × time per expense. Includes your capture and review time; excludes background AI processing, setup and exception handling. Actual savings depend on document quality and the checks required. No accuracy or speed guarantee is implied.
CAPTURE → PROCESS → REVIEW
One inbox. Several ways in.
Use the iPhone app to scan a document, take a photo or choose a file. Ask suppliers to use your account’s processing email, or forward invoices there yourself. On the web, upload a PDF, image or Word document. Each route brings the paperwork into the same processing workflow.
- iPhone capture
- Account processing email
- Web uploads
Beeswax interface example · Sample data
THE PAPERWORK, READ FOR YOU
An expense. Not another attachment.
AI extracts the supplier, invoice number, dates, totals and line items. Beeswax matches or creates the supplier, builds the expense and keeps the original document alongside it. Invoice details in the email body can be processed too.
- Supplier matching
- Line-item extraction
- Original document retained
Beeswax interface example · Sample data
MORE CONTEXT, LESS REPETITION
Familiar suppliers feel familiar.
Beeswax uses your supplier’s previous line items and transaction templates to give extraction more context. Supplier tax defaults and project assignments help recurring paperwork land consistently. More useful history gives it more to work with; unusual documents still deserve a check.
- Supplier history
- Transaction templates
- Supplier defaults
Beeswax interface example · Sample data
YOUR EYES ON THE EXCEPTIONS
Review the judgement calls.
An exact supplier and invoice-number match can attach the document to an existing expense. Possible duplicates, low-confidence extraction and totals that do not add up are flagged for review. Allocate the draft to a project or confirm it as an operating expense. The processing log shows what happened and lets you retry failures.
- Duplicate checks
- Review flags
- Processing log
Beeswax interface example · Sample data
BETTER TOGETHER
The rest of the story.
Good work deserves good software.
Make a little room for the work you actually like.
Try Beeswax free ↗60 days free. No credit card required.