| Column | Description |
|---|---|
| Total Gross | Sum of all gross wages. |
| Total PAYE | Sum of all income tax deducted. |
| Total Pension | Sum of all pension contributions. |
| Total Net Pay | Sum of all net amounts paid to employees. |
Below the totals, payslips are grouped by employee. Each row shows the payslip ID, bank date, pay period, gross amount, deductions, tax withheld, and net pay. Click the payslip ID to view its full details.
HMRC Employer Details
Before your first pay run, Beeswax needs the references HMRC issued when you registered as an employer. They appear on every payslip and on every FPS / EPS submission, so getting them right up front avoids re-issuing payslips later.
Set them on the Payroll Dashboard → HMRC Employer card → Edit.
The three references
| Field | Format | What it's for |
|---|---|---|
| Office Number | 3 digits (e.g. 905) |
The HMRC tax office that administers your PAYE scheme. |
| PAYE Reference Number | 1–10 alphanumeric chars (e.g. JZ51309) |
Identifies your employer scheme on FPS, P45, P60. Combined with the office number on the P45 as 905/JZ51309. |
| Accounts Office Reference | 13 chars: 123PA00012345X |
A separate identifier used on EPS submissions and HMRC payment slips — used when you pay HMRC, not when you submit RTI data. |
Where to find them
- Welcome pack from HMRC — posted ~5 working days after you register as an employer.
- P30BC payment booklet — the yellow PAYE payment slips have the Accounts Office Reference printed on every page.
- HMRC online account — sign in and look under "PAYE for Employers".
- Lost them? Call the HMRC Employer Helpline on 0300 200 3200. HMRC will not email these references.
Heads up: the PAYE Reference and the Accounts Office Reference are different numbers — don't enter the same value in both fields. If you've never registered as an employer with HMRC, you need to do that first (via GOV.UK) before you can run payroll.
Getting Started with Payroll
1. Set Up Your Team
Navigate to Employees and toggle each team member on as an employee. This creates their Employee Card with regional defaults.
Then complete their employment details:
Permissions
| Action | Owner | Super Admin | Manager | Accountant | Basic |
|---|---|---|---|---|---|
| View all payslips | ✓ | ✓ | ✗ | ✓ | ✗ |
| Search/filter payslips | ✓ | ✓ | ✗ | ✓ | ✗ |
| Create payslips | ✓ | ✓ | ✗ | ✓ | ✗ |
| Run pay run | ✓ | ✓ | ✗ | ✓ | ✗ |
| Send payslips | ✓ | ✓ | ✗ | ✓ | ✗ |
| Delete payslips | ✓ | ✓ | ✗ | ✓ | ✗ |
About the Manager role. Managers do not have access to the payroll section at all — they cannot open it, and cannot view payslips. Payroll is limited to Owners, Super Admins and the Accounts role.
About the Accounts role. The role picker calls this role Accounts; it is shown here as Accountant. It has full access to payroll, employee and Time in Lieu features. It cannot manage account settings or API tokens, approve payments, or change an account owner's role.
Tips
- Run payroll on a consistent schedule. Whether weekly, fortnightly, or monthly, keeping to a regular cycle makes reconciliation easier and keeps your team's expectations clear.
- Review before you finalise. Always check the summary totals on the pay run confirmation page before moving on.
- Use the search to reconcile. Filter by date range to match payslips against your bank transactions for the same period. <!-- region:AU -->
- STP is coming soon. The separate STP application has not officially launched; Beeswax STP lodgement is not currently available. <!-- /region --> <!-- region:GB -->
- Match HMRC's tax year boundaries. UK tax weeks and months don't always align with calendar weeks/months. Beeswax uses the same week/month numbers HMRC uses for FPS reporting — so your pay periods can stay calendar-aligned, but PAYE is calculated against HMRC's tax-year clock.
- Refresh tax codes at year-end. From 6 April each year, carry forward the previous year's tax code unless HMRC has issued a P9X update or a new P6/P9 notice. Don't carry over Week 1 / Month 1 markers.
- Verify pension method with the scheme. NEST and most auto-enrolment schemes use Relief at Source — but Beeswax defaults to Net Pay arrangement. The wrong setting changes the figures reported to HMRC, so confirm with the provider. <!-- /region -->